Job Description

Recruitment Assistant

Department: Human Resources

Location: Wellesley Hills

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region's economic development.

Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

The ideal candidate will join a vibrant and inclusive educational community,and have a desire and ability to work with a diverse population. The Office of Human Resources and Payroll isin need of a Recruitment Assistant who is highly organized and detail-orientedwith excellent interpersonal skills. The responsibilities are administrative, technical,and confidential in nature. The incumbent will be responsible for recruitment,preparation and distribution of materials to employees, applicants, and outsideagencies, maintaining personnel records, and assisting with special projects asassigned.

Key Responsibilities and Duties:

• Answer telephone calls, assist visitors, and make referrals to appropriate staff;
• Maintain filing and records systems of highly confidential documents, including personnel files;
• Assist with the employee recruitment process, including but not limited to, editing job descriptions for consistency and compliance with collective bargaining agreements, posting and advertising positions, correspondence with search committee members, managing applications through the online recruiting system;
• Manage the student employment process; completing complex duties associated with work-study and department hiring and onboarding;
• Assist recruitment and onboarding tasks for adjunct and part-time new hires;
• Coordinate the appointment of search committee members and chairs, and provide training and technical assistance and support regarding the recruitment and hiring process to search committee members, chairs, and hiring managers;
• Coordinate aspects of the on-boarding processes, including but not limited to ensuring timely and accurate I-9 verifications and CORI checks for new employees, reviewing new hire documentation, and initiating creation/setup of employee accounts in conjunction with IT Helpdesk and hiring managers;
• Trouble-shoot applicant tracking system's technical issues, and questions from employees and applicants;
• Assist with logistics for trainings and events such as New Hire Orientation, Employee Recognition, and Administrative Professionals Day;
• Actively participate as an effective member of the department team by completing assigned duties and accepting additional assignment or reassignments, including assistance to Payroll during peak periods;
• Maintain confidentiality of employee, student, and organizational information;
• Other related duties as assigned.
  

Commitment toEquity:

• Support MassBay's commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College's strategic initiatives dedicated to closing the equity gap related to student outcomes;
• Support MassBay's commitment to being anti-racist; embracing a community free of bias and inequality; and,
• Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.

Required Qualifications:

• Associate Degree in Human Resources Management or related field;
• 1-2 years of Human Resources, administrative or clerical experience; or an equivalent combination of education, training, and experience.
• Excellent organizational skills;
• Strong attention to detail;
• Excellent communication and interpersonal skills;
• Strong computation skills and the ability to problem solve;
• Proficient in Microsoft applications: Word, Outlook, Excel, Access, and PowerPoint.
  

Preferred Qualifications:

• Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
• Experience working in a diverse environment;
• Demonstrated commitment to working with underserved students;
• Experience working in higher education, municipal or state agencies highly desirable;
• Experience with HRIS systems; and
• Experience with online recruitment systems, preferably Cornerstone.
  

Additional Information:

Salary Range: $50,000.00 - 55,000.00 Annual Salary

As a Massachusetts State Employee, youare offered an outstanding suite of benefits adding value to your salary.

• Array of choices for health insurance plans to meet individual/ family needs
• Affordable Dental Insurance and vision discount program
• 12 paid State/ Federal holidays
• Generous sick, vacation, and personal time
• Flexible Spending Plans to reduce your taxable income
• Low-cost basic and optional life insurance
• Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
• Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
• Tuition Benefits for employees and dependents at state colleges and universities
• Free Employee Assistance Program (EAP)
• Eligibility towards Public Service Loan Forgiveness (PSLF)
• Free gym and parking on campus
  

Need more info:

Position Type: Non Unit Professional

Application Deadline: January 4, 2025, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application.

Staff

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College isan affirmative action/equal opportunity employer and does not discriminate onthe basis of race, color, national origin, ethnicity, sex, disability,religion, age, veteran status, genetic information, pregnancy or relatedconditions, gender identity, sex characteristics, sex stereotypes or sexualorientation in its programs and activities as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Act of 1990,Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil RightsAct of 1964, and other applicable statutes and college policies. The Collegeprohibits Sex-Based Harassment. Inquiries or complaints concerningdiscrimination, harassment, or retaliation shall be referred to the College'sAffirmative Action Officer and/or Title IX Coordinator (Lisa MacDonald, [email protected] (781) 239-3147), the Massachusetts Commission Against Discrimination, the EqualEmployment Opportunities Commission or the United States Department ofEducation's Office for Civil Rights.

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