Job Description
Position Purpose Position is to support the organization in fostering a safe and compliant work environment while enhancing employee skills and development. This role is responsible for assisting HR Manager with safety training programs, conducting safety walkthroughs, assisting with onboarding, tracking policy acknowledgments, and maintaining HR documentation. By ensuring that all employees are well-trained, informed about safety protocols, and compliant with company policies, this position contributes to the overall success of the organization and the well-being of its workforce. Additionally, the role supports the HR department with various administrative tasks, ensuring smooth day-to-day operations.
Essential Duties and Responsibilities Safety: - Ensure that all accident and incident forms are completed, submitted, and properly filed in accordance with company policies and OSHA (Occupational Safety and Health Administration) requirements.
- Conduct regular safety walkthroughs to identify potential hazards and ensure adherence to safety protocols.
- Keep accurate records of all workplace accidents, injuries, and incidents, including documentation of workers' compensation claims.
- Ensure that all required legal forms and reports (e.g., OSHA 300 logs) are completed and submitted on time to comply with local, state, and federal regulations.
- Organize and participate in regular safety drills to ensure employees are familiar with emergency procedures and protocols.
- Participate in routine safety audits and inspections to identify potential hazards and ensure that safety policies are being followed.
- Collaborate with management to maintain a safe work environment and recommend improvements.
Staff Development & Training: - Develop, update, and deliver training materials, including PowerPoint presentations, to enhance employee skills and knowledge.
- Use Insperity’s tools to track employees' skills and competencies, identifying gaps where training is needed.
- Using Insperity's Learning Management System (LMS), assign relevant training programs to employees based on their roles, development plans, or any compliance requirements (e.g., safety, regulatory, or company-specific training).
- Coordinate ongoing employee development programs and workshops to foster professional growth and ensure company policies and procedures are understood.
Onboarding Support: - Assist with the onboarding process for new hires, including conducting orientation sessions and ensuring completion of necessary paperwork.
- Ensure that new hires receive safety training and other mandatory company training.
Policy Acknowledgement & Documentation: - Track and monitor staff completion of mandatory policy acknowledgements and ensure compliance with internal and regulatory standards.
- Maintain accurate records of training sessions, employee participation, and policy acknowledgments.
HRIS System Management: - Update and maintain employee records in the HRIS system, ensuring data accuracy and completeness.
- Assist in the implementation and tracking of training certifications and other employee-related records in the system.
Recruitment: - Assist in screening eligible applicants via Applicant Tracking System (ATS).
FMLA Support: - Assist with FMLA (Family and Medical Leave Act) requests, ensuring proper documentation and compliance with applicable laws and policies.
- Coordinate with employees and management to ensure seamless communication and tracking of leave requests.
Payroll Support: - Support the preparation and processing of payroll for all employees.
- Ensure accurate entry of timesheets, hours worked, and paid time off (PTO) into the payroll system.
General HR Clerical Duties: - Provide support for various HR administrative tasks, including data entry, filing, scheduling, and responding to employee inquiries.
- Assist HR leadership with other HR-related tasks as needed.
Qualifications Bachelor’s degree in Human Resources, Business Administration, Occupational Safety preferred, with 2-3 years of experience or Associate with 2-5 years of HR experience or related field required.
Skills/Abilities: Strong organizational, time management, detail-oriented and multitasking skills.
Skilled in delivering clear, concise, and engaging presentations
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office Suite, especially PowerPoint, Excel, and Word.
Experience with HRIS systems (Insperity) is a plus.
Ability to work independently and as part of a team.
Working Conditions Occasional travel required for onsite safety walkthroughs and training sessions.
Typical work hours are 8 am- 5pm with flexibility as needed to accommodate training sessions and other HR tasks.
Physical Requirements While performing the duties of this job, the employee is regularly required to sit for periods one or more hours; use hands and fingers; reach with hands and arms; and talk and hear. The employee must be able to lift and/or move up to 20 pounds. Good vision abilities required by this job include close vision, color vision, and ability to adjust focus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tags
Full time, Local area,