Job Description

Acara Solutions is seeking an HR Operations Assistant to work with our client in Burlington, VT.

Pay: $28.00/hour

Schedule: Monday & Tuesday 7:30am - 3pm, Wednesday- OFF, Thursday & Friday 8:00am - 3:30pm

Location: Onsite

Job Type: 1 year contract (likely to extend)

Job Overview

The HR Operations Assistant will be primary point of contact for and provides critical support to candidates, hiring managers, and internal HR and business stakeholders to provide a world-class onboarding experience for newly hired employees. You will be responsible for ensuring timely execution and completion of a seamless workflow for each new employee. You will perform transactions or a supported service area in a region, developing solutions to manage the service processes aligned with established practices, policies, and/or laws. An expert in HR operational functions to support company-wide activities and to ensure we are compliant with labor law and company policies.

Essential Responsibilities

• Welcoming newly hired employees and executing the engagement plan throughout the onboarding journey; managing the end-to-end onboarding process, ensuring a great experience for new employees and a smooth start into their roles.
• Preparing and distributing onboarding welcome gifts.
• Creating clear policies and employee handbooks that explain company operations.
• Crafting and sending communication with information about the company, onboarding agenda, equipment handover, dress code, parking options, perks and similar items.
• Hosting onboarding sessions and presenting onboarding presentations. 
• Auditing data and setting up employee profiles in internal HR systems; assisting with the coordination, preparation, and distribution of employee documentation.
• Aligning new employees with managers and their team and communicating involvement procedures to all stakeholders.
• Providing reporting and updates to team lead and/or senior management.
• Prioritizing and managing workload to meet critical deadlines.
• Acting as a subject matter expert and making recommendations on how to improve process efficiency.
• Ensuring compliance with all processes and maintaining a high level of confidentiality at all times.
• Challenging status quo and proactively identifying process improvements.
• Identifying innovative and creative new ways to onboard new employees/reach a more scalable and measurable onboarding experience.

Job Requirements

Required Skills / Qualifications:

Preferred Skills / Qualifications:

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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