Job Description

Title: Executive Director
Organization: CASA of Shawnee County
Job Classification: Exempt, Full-time
Pay Range: Based on Experience
Work Schedule: As mutually determined
Reporting Relationship: Board President; Board of Directors (hereinafter “Board”)
Location:  On-site. Topeka, KS

Primary Accountability:

The Executive Director leads the CASA of Shawnee County programs, including Child in Need of Care (CINC) and Citizens Review Board (CRB), and is responsible for advancing the organization’s mission and values.

Reporting to the Board of Directors, the Executive Director collaborates with staff, volunteers, donors, and community partners, managing key areas such as fund development and organizational leadership. This position also oversees CASA volunteers and supervisors in CINC cases, ensuring compliance with both CASA of Shawnee County policies and Kansas Supreme Court standards.

Major Duties:

• Ensures adherence to Kansas and National CASA program standards.
• Serves as liaison to Kansas CASA, National CASA, and other county CASA programs.
• Develops and enforces policies for compliance with the Office of Judicial Administration.
• Monitors and improves volunteer recruitment, training, and retention.
• Remains current on trends and best practices in child advocacy.
• Manages human resource functions, including hiring, onboarding, benefits, evaluations and terminations.
• Leads and oversees management staff, facilitating regular management and full staff meetings to ensure effective communication and coordination.
• Supervises administrative tasks such as facilities management, IT, vendor contracts, data management, and board meeting preparation.
• Supervises all staff.

Planning and Management:

• Works with Board in developing a vision and strategic plan.
• Makes sure that the agency and its operations meet or exceed the expectations of the Board.
• Collaborates with the Board to implement the strategic plan.
• Builds relationships with community organizations, networks, and leaders.
• Promotes cultural competency within the agency.
• Maintains internal and external transparency.
• Embraces technological advances to further work of the agency.

Financial Planning and Management:

• Oversees the finances of the agency.
• Leads the staff in the preparation of an annual budget approved by the Board.
• Plans and implements the Board’s initiatives for the expansion of resource opportunities for the agency.
• Maintains official records of the agency to ensure compliance with federal, state and local regulations.
• Develops and executes a fund development plan to support the agency’s financial needs.
• Manages grant applications and reporting.
• Builds relationships with individual and corporate donors.
• Oversees fundraising events and donor stewardship efforts.

Professional Qualifications:

• Bachelor’s Degree required; advanced degrees preferred.
• Three (3) or more years’ of progressive management experience, preferably in the arena of management and personnel supervision is required.
• Proven experience in strategic leadership, financial management, and revenue development.
• Experience in child advocacy, nonprofit administration, and grant writing.
• Proficiency in Microsoft Office, Adobe Suite, and CRM systems (e.g. Little Green Light).
• Ability to learn Kansas court electronic filing and CASA case management systems.
• Strong communication skills, including public speaking and meeting facilitation.
• Ability to work independently and motivate staff, board members, and volunteers.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Must pass a background check and have reliable transportation with liability insurance
• Demonstrated ability to monitor and sustain financial performance.
• Strong organizational abilities, including planning, delegating and managing staff.
• Ability to envision and convey the agency’s strategic future to staff, board and strategic partners.

Physical Demands:

• Ability to sit, stand and walk for extended periods of time.
• Ability to read computer screens and mail, talk on the phone.
• Ability to lift up to 25 pounds.
• Ability to travel, as needed. Valid driver’s license, is required.

Work Environment:

• Professional and deadline-oriented environment in an office setting
• Interaction with Board, staff, members, clients, donors and guests.

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

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