Job Description

Job Title : Event Assistant
Department : Events and Marketing
Reports To : Event Manager

Job Summary :
The Event Assistant provides support in planning, organizing, and executing events. This role involves administrative tasks, vendor coordination, on-site support, and ensuring events run smoothly. The ideal candidate is detail-oriented, organized, and has excellent communication skills.

Key Responsibilities :

1. Event Planning & Coordination :

   • Assist in developing event concepts, timelines, and budgets.
   • Coordinate with vendors, venues, and suppliers to ensure timely delivery of goods and services.
   • Communicate event details and expectations to stakeholders.

2. Administrative Support :

   • Maintain event documentation, including contracts, invoices, and schedules.
   • Update and manage event calendars and databases.
   • Prepare event materials such as name tags, brochures, and signage.

3. On-Site Event Support :

   • Assist with event setup and breakdown.
   • Act as a point of contact for vendors and participants during events.
   • Troubleshoot issues and provide solutions to ensure events run smoothly.

4. Customer Service :

   • Respond to inquiries from clients, attendees, and vendors promptly.
   • Ensure a positive experience for all event participants.

Qualifications :

• High school diploma or equivalent; a degree in Event Management, Hospitality, or a related field is a plus.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office and event management software (e.g., Cvent, Eventbrite).
• Ability to work under pressure and meet deadlines.

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