Elementary School Secretary Job at Peoria Unified School District, Glendale, AZ

VmtzUWdSNy9wVk5NZmUxcTFUdUE3bFlSS3c9PQ==
  • Peoria Unified School District
  • Glendale, AZ

Job Description

Job Description

    Elementary School Secretary

  • Position Type:

    School Support Staff/Secretary

  • Date Posted:

    12/4/2024

  • Location:

    Marshall Ranch Elementary - Glendale, AZ

  • Closing Date:

    01/04/2024

  • Additional Information:
    Position Title: School Secretary, Elementary

    Department: Varies according to assignment

    Supervisor: On site administrator

    Term of Employment: 10.5 months

    Salary Classification: 13

    Job Summary: Performs a variety of secretarial, clerical and related functions associated with the support of the daily operations of a school.

    Essential Functions: as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

    ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following.
    • As assigned, leads and/or supervises assigned clerical, student assistants and volunteer personnel. Provides and/or recommends training. Coordinates, schedules, prioritizes and assigns tasks and projects. Establishes performance measures, goals, objectives and priorities. Evaluates work performance. Provides feedback, direction and guidance. Advises personnel of new or revised information.
    • Assists, supervises and manages daily operations of school office. Oversees and performs work related to enrollments, withdrawals, student records, student and staff absences, substitute teacher assignments, staff activities, receptionist and telephones. Prepares a variety of reports and records associated with regulatory and student tracking.
    • Maintains administrative and master calendar for school activities and facilities utilized by school staff or outside agencies. Maintains rental agreements. Updates and maintains personnel records for new, current and employee transfers and terminations.
    • Maintains records of monies received, receipted, deposited and disbursed for student activities, tax credits, and auxiliary accounts. Processes and tracks requisitions and expenditures. Maintains office and staff supplies. Records gifts and donations. Prepares and submits insurance/theft reports.
    • Enters, maintains and updates data to print and distribute report cards, budget updates, payroll, timesheets, personnel and administrative files and records.
    • Schedules teachers, students, sections, class lists and updates. Prints information for distribution and reports.
    • Develops opening and closing of the school year reports for student data, class lists and sections, employee informational packets, graduation and end of the year check out for teachers and staff.
    • Knowledge in MUNIS, KRONOS, TOM, School Messenger, Pinnacle and AESOP
    • Performs other duties as assigned or required.


    KNOWLEDGE AND SKILLS:
    • Knowledge of applicable Federal, state, county and city statutes, rules, regulations, ordinances and codes and PUSD policies and procedures.
    • Knowledge of the principles of management and supervision.
    • Knowledge of the principles of confidential file, records and database management.
    • Knowledge of the principles of bookkeeping and/or accounting.
    • Skill in reading, interpreting, understanding and applying relevant Federal, state, county and city statutes, rules, regulations, ordinances and codes and PUSD policies and procedures.
    • Skill in establishing and maintaining confidential and public information, files, records and databases.
    • Skill in scheduling, assigning, and distributing information, maintaining inventory and tracking distribution of supplies, records and files.
    • Skill in preparing regulatory reports and files, correspondence and contracts.
    • Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
    • Skill in operating a personal computer utilizing a variety of software applications.


    MINIMUM QUALIFICATIONS: High School Diploma or GED, AND two (2) years of relevant secretarial, clerical, customer service or closely related experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

    OTHER REQUIREMENTS:
    • Must possess or obtain an Arizona IVP Fingerprint Clearance Card.
    • Must be able to pass a background clearence check.
    • May be required to work outside normal working hours.
    • May be required to lift and/or carry heavy, bulky supplies, materials, equipment and other items weighing up to 35 pounds.
    • May be required to possess and maintain a valid Arizona driver's license.

    Attachment(s):

Job Tags

Similar Jobs

RaiZan Solutions

Sales Representative - Agricultural & Turf Equipment Job at RaiZan Solutions

Sales Representative - Agricultural & Turf EquipmentLocation: Reese, Bad Axe, Caro, Lapeer, MarletteType of Employment: Full-TimeDirect Hire | No Candidate Fees Are you passionate about agriculture, machinery, and helping customers find the right solutions? We are... 

Global Channel Management, Inc.

Temp Customer Service Specialist Job at Global Channel Management, Inc.

Temp Customer Service Specialist needs 1+ years' experience Temp Customer Service Specialist requires: -Work Hours: 6:30- 3:30 or 7:00 - 4:00-Onsite -35 WPM -10 key -Customer service -Phones Temp Customer Service Specialist duties: -Follow established... 

Compass Health Network

Registered Nurse Job at Compass Health Network

 ...make this happen! Compass Health is looking for a Registered Nurse to work at Royal Oaks Hospital providing direct and indirect patient...  ..., flex team nurses secured by reasonable efforts or contracted temporary agency staff and if qualified reassignments cannot be made, the... 

Blitt and Gaines, P.C.

Contact Us Collections Representative Job at Blitt and Gaines, P.C.

Contact Us Collections Representative Location Hybrid work in Vernon Hills, IL : Job Title: Contact Us Collections Representative Location: Current Office Location/Remote Job Summary: The Contact Us representative works directly with consumers, attorneys and... 

The Grand at River Valley

Physical Therapist Job at The Grand at River Valley

The Grand Rehabilitation and Nursing at River Valley is currently seeking a Physical Therapist (PT)Position Type: Full-TimePay Range: $50-$60/ hrAbout Us The Grand Healthcare is committed to providing compassionate, high-quality care across our long-...