Job Description

The SUNY College of Optometry is seeking a Clinical Internship Staff Assistant for the Department of Clinical Education. The Department of Clinical Education oversees the pre-clinical didactic courses and clinical training of students enrolled in the four-year Doctor of Optometry, clinical degree program. The Assistant will play a principal role in managing, expanding, and elevating the current 4th year internship program, while also contributing to the development of new internship sites to support the developing upstate extension program.

Key Roles and Responsibilities:

• Oversee student clinical profiles that were designed for easy access to student information including rotations, evaluations, patient logs, supervisor feedback, and supervisor notes.
• Implement and manage the external student evaluation process required for student grading.
• Provide administrative support to the Director of Clinical Externships to develop, implement, assess, and refine the clinical externship component of the curriculum.
• Manage affiliation agreement contracts between the externship program and externship sites, conduct audits to identify responsibility, liability, procedures, and compliance standards.
• Provide detailed site profiles including site requirements to help students find rotations that best suit their professional interests, learning styles, personal needs, and individual criteria.
• Administer and process student externship site evaluations and surveys to assess site compliance and clinical experiences.
• Work with the Externship Assignment Team to coordinate the assignment and scheduling process for student rotations.
• Collect, review and interpret students' onboarding and credentialing documents for site compliance including health screening documents.
• Work with the Clinical Education Team to develop new external clinical education sites to support students enrolled in the upstate extension program of SUNY College of Optometry.
• Ensure externship program meets SUNY clinical practice standards of the Accreditation Council on Optometric Education (ACOE).
• Manage the externship timeline to track critical deadlines.
• Aid the timely renewal of Adjunct Faculty who support the externship program
• Manage office operations and procedures, including file maintenance and retention and database management.
• Oversee and coordinate between the department, the UEC, and externship sites, the immunization and health tracking process for students.
• Provide charts and graphs to present visual analysis of data including statistics of externship selections and patient logs.
• Provide electronic and web-based forms for use by 3rd and 4th year students and site supervisors.
• Provide website management including creating, redesigning, updating, and maintaining the department's webpage and composing internal and public- facing content.
• Manage an integrated attendance module to track absence requests, make- ups, and proof of attendance for 3rd and 4th year students.
• Increase understanding of the legal requirements of our externship program and our external sites by working with the college's legal counsel.
• Work in collaboration with IT to create a document management system to retain site/student scanned documents.
• Create web content for the Clinical Education Department.

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