We are looking for a hardworking and passionate Assistant Property Manager to uphold the Company’s standards while completing a wide variety of day-to-day tasks; provide impeccable customer service to our tenants; work in partnership with all departments to ensure the Company’s portfolio is maintained in an effective and efficient manner to provide a safe and reliable working environment.
The responsibilities of this position will vary significantly from day to day and week to week and will include, but are not limited to:
· Assist in day-to-day operations including property inspections, repairs, and maintenance.
· Provide prompt, professional response and follow through regarding tenant inquiries, problems, and complaints.
· Ensure tenant requests / work orders are completed in a timely manner and in compliance with policies, procedures, regulations, and lease obligations and standards. Respond directly and immediately to property related issues. Provide 24/7 on-call support during off-hours and weekends.
· Assist with coordination of move-in for new tenants and move-out inspections for tenants vacating their space.
· Update and maintain property condition reports with respect to roofs, HVAC units, parking lots, etc.
· Assist with development of property maintenance plans including preventative maintenance, etc.
· Coordinate with internal maintenance team for services and repairs to property.
· Coordinate with vendors for onsite inspections, maintenance and repairs, and routine services.
· Assist with preparation of new vendor contracts and manage renewals.
· Maintain a schedule of service contracts by property.
· Maintain and update a list of preferred vendors in each trade.
· Assist in preparation and management of annual operating budgets.
· Coordinate receipt and proper coding of invoices with Accounts Payable.
· Complete other special projects and duties as assigned.
Job Requirements
- High school diploma or equivalent required; college degree in Business Administration, or related field, preferred.
-2-5 years previous experience in commercial property management.
- Proficient in Microsoft Office. Experience with real estate accounting software is a plus.
- Familiarity with Prism / Building Engines a plus.
- Knowledge of commercial building maintenance, including plumbing, electrical, HVAC, and life safety systems.
- Must be able to prioritize multiple deadlines in an efficient manner.
- Ability to work independently and collaboratively.
- Excellent organization skills.
- Strong verbal and written communication skills.
- Must be team oriented and possess and “upbeat / can do” attitude.
- Valid driver’s license and good driving record required.
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