Job Description

Administrative Assistant IV, American Indian & Indigenous Studies Program

About The College of Agriculture and Life Sciences

About The American Indian and Indigenous Studies Program

The Opportunity

The AIISP Administrative Assistant supports the Associate Director, Director, and Department Business Administrator by providing comprehensive administrative assistance. This role involves managing program administration, coordinating events and meetings, assisting with courses, and handling communications.

Key Responsibilities

Program Administrative Support:

• Provide administrative support to the Director.
• Handle public inquiries.
• Plan and coordinate event logistics, including registration, scheduling, accommodations, food, and materials.
• Manage the student employee application process.
• Maintain program directories and email listservs.
• Arrange travel and process reimbursements for invited speakers and staff.
• Purchase goods and services through Cornell's procurement systems.

Course Support and Academic Assistance:

• Collaborate with the College Registrar's Office and Director to organize and publicize AIIS courses.
• Prepare master events and faculty schedules.
• Facilitate AIIS course descriptions for the course catalog.
• Monitor course enrollments.
• Reserve classrooms and lecture halls.
• Provide logistical support for AIIS 6010 Speaker Series.
• Assist the Directors of Graduate and Undergraduate Studies with student records, data, and administrative tasks related to AIIS minor recruitment and promotion.

Communications Support:

• Update, layout, and schedule content for the weekly newsletter.
• Create and distribute event and course announcements through various platforms.
• Maintain program communications, including website and social media.
• Supervise student Office Assistants providing communications and other support.

This is a full-time, contract position (39 hours per week) based fully on-site in Ithaca, NY. The regular schedule is Monday to Friday, generally from 8:30 a.m. to 5:00 p.m., with final hours determined by the supervisor. Evening and weekend shifts will be required to support special events.

What We Need

A resume and cover letter are required for further consideration.

• Formal training beyond high school, such as 1-2 years of college coursework, an associate's degree, or equivalent experience (4-6 years).
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related software such as DUST, PeopleSoft, CCI ACALOG, E-SHOP, and Canvas.
• Strong communication and organizational skills with the ability to prioritize multiple projects.
• Proven success in providing excellent customer service in an administrative role.
• Ability to work collaboratively while fostering a respectful work environment.
• Demonstrated sound judgment, creativity, and problem-solving abilities.

• Ability to work effectively both independently and as part of a team.
• Skilled in maintaining a professional atmosphere in a busy environment.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related software such as DUST, PeopleSoft, CCI ACALOG, E-SHOP, and Canvas.
• Ability to handle confidential information responsibly.
• Demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Experience working with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Ability to foster inclusive and equitable relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's degree (BS, BA, or BFA) with at least five years of relevant experience.
• Proficiency in InDesign; experience with Adobe Creative Suite is a plus.
• Coursework in Native American or Indigenous history/American Indian Studies preferred.
• Familiarity with Native cultures is an asset.

Rewards and Benefits

No Visa Sponsorship is available for this position.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Onsite

Company:

Contract College

Contact Name:

Keionda Lewis

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

Union Positions

Current Employees:

Online Submission Guidelines :

Employment Assistance:

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-11-06

Job Tags

Hourly pay, Full time, Contract work, Local area, Remote job, Weekend work, Afternoon shift, Monday to Friday,

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